CITY OF DESERT HOT SPRINGS
REGULAR MEETING OF THE
COMMUNITY AND CULTURAL AFFAIRS COMMISSION
ACTION MINUTES
July 12, 2017
6:00 PM
CITY COUNCIL CHAMBERS
CARL MAY COMMUNITY CENTER
11711 West Drive, Desert Hot Springs, California
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Chair, Pamela Berry, called the regular meeting of the Community and Cultural Affairs Commission to order at 6:04 pm |
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Present: Commissioners Berry, Burke, Eastman, Grant and Sewell. |
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Commissioner, Barbara Eastman, led the Pledge of Allegiance |
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Action: Berry moved to approve the July 12, 2017 regular meeting agenda adding emergency agenda item 6 regarding the Sound Xperience, motion seconded by Grant, motion carried 5/0 by the following vote: |
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Add emergency item Sound Xperience |
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Vote: AYES: 5 - Berry, Burke, Grant, Sewell, Eastman Passed NOES: 0 - (None)
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The agenda was approved with adding the topic of Sound Experience to the agenda as Item #6 and moving the Sub-Committee reports to item #7. |
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Action: Berry moved to approve the June 14, 2017 regular meeting minutes, as submitted, motion seconded by Grant, motion carried 5/0 by the following vote: |
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Vote: AYES: 5 - Berry, Burke, Grant, Sewell, Eastman Passed NOES: 0 - (None)
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Public Works Assistant, Lynne Paul |
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Recommendation: |
Approve minutes as submitted; or as corrected. |
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Action: Berry moved to approve staff recommendation, motion seconded by Grant, motion carried 5/0 by the following vote: |
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Vote: AYES: 5 - Berry, Burke, Grant, Sewell, Eastman Passed NOES: 0 - (None)
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Michael Picardi addressed the Commission regarding the Friends of the Library and the purpose of submitting an invoice for the donation that CCAC approved at the June meeting. |
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Sue Giron requeseted that a Commissioner be assigned as event coordinator for 2018 Martin Luther Kings Birthday Celebration. |
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1. |
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Community Development Director, Daniel Porras PE |
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Recommendation: |
Receive and file. |
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Community Development Director, Daniel Porras, presented the May CCAC budget and responded to questions. |
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2. |
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Chairman, Pamela Berry |
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Recommendation: |
Approve CCAC event dates for the 2017-2018 Fiscal Year. |
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Chair, Pamela Berry, presented the report and responded to questions. |
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Action: Burke moved to approve 2017-2018 event dates as recommended and naming the events to an Arts Master Calendar, motion seconded by Grant, motion carried 5/0 by the following vote: |
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Vote: AYES: 5 - Berry, Burke, Grant, Sewell, Eastman Passed NOES: 0 - (None)
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3. |
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Chairman, Pamela Berry |
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Recommendation: |
Approve establishing a time limit for submission of invoices by event coordinators. |
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Chair, Pamela Berry, presented this report and responded to questions. |
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Action: Berry moved to approve that event coordinators submit invoices and expenses to be paid no later than 45 days after an event and that staff pay invoices and expenses within 30 days of submission, motion seconded by Eastman, motion carried 5/0 by the following vote: |
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Vote: AYES: 5 - Berry, Burke, Grant, Sewell, Eastman Passed NOES: 0 - (None)
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4. |
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Community Development Director, Daniel Porras PE |
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Recommendation: |
Update and discussion. |
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A discussion ensued regarding the preservation of the Simi Dabah sculptures. |
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5. |
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Community Development Director, Daniel Porras Pe |
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Recommendation: |
Review the spreadsheet and photos to continue discussions of the art inventory plan. |
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Community Development Director, Daniel Porras, presented the report and responded to questions. |
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6. |
CCAC Sub-Committee Reports: Finance, Public Arts, Parks and Recreation/Sand to Snow, Yard Beautification, and Special Events (Vietnam Memorial Moving Wall) |
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Sub-Committee Chairs |
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Recommendation: |
Receive updates from CCAC Sub-Committee Chairs. |
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Sub-Committee Chairs presented their reports |
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Commissioners provided reports. |
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7:37 pm |
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